Guide for Presenter

Presentation Outline

1. Format:

To accommodate both in-person and virtual attendees, all sessions will be conducted in a hybrid format, combining the session room settings for in-person attendees with Zoom Webinar for virtual attendees.

2. Official language

English

3. Presentation time

20 min total (15 min for presentation, 5 min for discussion)

4. Restricted Activities for Attendees

Please note that attendees are not permitted to capture any screens or record presentations, share login credentials with others, or copy any conference materials from the virtual venue (such as the Book of Program, abstracts, or proceedings) for distribution to others. Thank you for your cooperation in maintaining the integrity and security of the conference.

5. Virtual Venue “Smart Conference”

The online conference platform is powered by 'Smart Conference.' To access the platform, please use the email and password you used during conference registration. The platform will open on May 15th.

Prior to the conference

Presenter is required to prepare their presentation slides as below:

1. Format

Microsoft Office PowerPoint (.pptx)

2. Aspect ratio

16:9 (recommended) or 4:3

3. Size of letters and numbers

24 points or larger

On the Presentation Day

In-person Presenter	20 minutes prior to your session (during coffee break)	You are requested to come and bring your laptop with you to your session room 20 minutes prior to the start of a session (during coffee break).
		When you arrive at the session room, please place your laptop on the operation desk next to the podium. Our team will connect your laptop to the switcher so that your presentation can be displayed on the screen and monitor provided. You'll have control over your slides using either a mouse or clicker located at the podium. If your laptop is not allowed to connect to other devices, please hand over your USB flash drive including your slides to the desk. NOTE: “Presenter tools” of Windows or “Keynote” of Mac cannot be used.
	Session Starts	Please remain close to the podium.
	During your presentation	Check your presentation slides on the monitor of the podium and start your presentation.
	Discussion	A chair opens the floor including the virtual venue to any questions.
	End	The chair closes your presentation and return back to your seat.
Virtual Presenter	20 minutes prior to your session (during coffee break)	You are requested to enter to your virtual session room 20 minutes prior to the start of a session (during coffee break). First, enter the virtual venue (announced later) and select your session room and click the button “Watch the Live Streaming”. Zoom launches and put your display name with your Session ID (e.g., A11-EP_John Smith) on Zoom.
		An operator contacts you via Zoom, and then the operator checks whether you are able to share your screen and your mic is working.
	Session Starts	Stand by in front of your PC.
	During your presentation	You may start your presentation and share your screen after the chair introduces you.
	Discussion	Chair opens the floor including the virtual venue to any questions.
	End	Chair closes your presentation, and you stop sharing your screen.

In case of no-show

If you are a no-show and don’t give a presentation during the session, we cannot issue the Certificate of Presentation to you. A pre-recorded presentation video cannot be acceptable without your attendance.

The Young Investigator Awards

The award ceremony will be held at the closing ceremony in May 24. The winners will be contacted by the secretariat before the ceremony by email or will be announced on information board near the check-in desk during the conference.