Who needs an entry visa?
Please confirm whether or not you need a visa at the following URL:
https://www.mofa.go.jp/j_info/visit/visa/index.html (Ministry of Foreign Affairs of Japan)
Registration
EVTeC2023 will be held in a hybrid format (in-person and virtual). All participants including presenters can choose venue (in-person or virtual). Please read this section and register at the bottom.
Registration Fees (in-person/virtual)
| Category | Until March 24, 2023 |
Early bird Until May 12, 2023 |
Late After May 13, 2023 |
|---|---|---|---|
| Presenter (Regular and Student) |
60,000 JPY | ---- | ---- |
| Regular (not presenter) |
---- | 60,000 JPY | 70,000 JPY |
| Student (not presenter) |
---- | 3,000 JPY (Student ID/Certificate required) |
|
| Reception Party (May 23) |
5,000 JPY | ||
All participants are eligible to participate in 2023 JSAE Annual Congress (Spring).
HOW TO REGISTER?
- 1. Register “EVTeC2023” via the registration system.
- 2. After completion, you will receive an email with “Registration ID” from the secretariat. *Please note that this will take a few days to process.
- 3. Enter the “Registration ID” in the registration form of the 2023 JSAE Annual Congress (Spring).
- 4. Registration Completed! You are able to join the 2023 JSAE Annual Congress (Spring) without any additional fees.
NOTE!
When you register during the conference period, it might take some time to receive the “Registration ID”. In this case, please contact the check-in desk onsite to find your “Registration ID”.
- All presenters (including students who are also presenters) are required to register by Friday, March 24.
- One registration can cover one paper. Each accepted paper must be covered by at least one registration.
- Student rate is applicable only to those who have student status at the time of the conference.
Students are required to submit a scanned copy (jpeg/pdf) of their student ID or student certificate letter from their supervisors via online registration form. Please be advised that student rate will not be applied for students who have full time job. - Consumption tax (10% ) included in the fees above.
- Days and times showing this website is based on JST/UTC+0900
Privacy Policy and GDPR Privacy Policy in EVTeC2023
- Privacy Policy
- https://www.jsae.or.jp/en/privacy_e.pdf
- GDPR Privacy Policy
- https://www.jsae.or.jp/en/GDPR.pdf
Reception Party
We are planning to have a reception party on Day 2. Seating for the party is first come, first served.
- Date Tuesday, May 23, 2023
- Time 18:00-20:00
- Price 5,000 JPY
- Place Ristorante ATTIMO (within the Pacifico Yokohama)
Registration Fees includes:
- Access to all the sessions during the conferece
- Digital book of Extended Abstracts and Program, etc.
- Access to all the sessions of the 2023 JSAE Annual Congress (Spring)
Virtual Venue
The Virtual Platform for participants is scheduled to open on Monday, May 15. You will find the latest program, the digital proceedings, etc...
Payment Method
Credit Card (VISA / MasterCard / Amex / Diners / JCB) only
Invoice and Receipt
Invoices and reciepts can be generated from your registration account.
Recording
All Participants except an official photographer are NOT allowed to take photos or screenshots of any live presentation.
The official photographer will be present at the venue to take pictures for recording. Please note that the pictures will be published at the website and used for other communications activities after the event.
Cancellation Policy
Notice of cancellations must be made in writing to the secretariat (evtec2023@ec-mice.com). The following cancellation fees will apply, based on the date when the office receives your cancellation notification. "No Shows" are not eligible for a refund. We regret that we cannot offer refunds for "No Shows onsite or online"; however, substitute attendees are welcome.
| Date of Cancellation | Cancellation Fees |
|---|---|
| Until March 24, 2023 | No cancellation Fee (Full Refund) |
| On and after March 25, 2023 | 100% of Registration Fee (No Refund) |
Cancellation Policy of Dinner Party
No refunds will be made for cancellations received after May１, 2023.
*The refund will be made after the conference via credit card you registered.
Invitation Letters for Visa Application
If you need an invitation letter in order to apply for a visa to enter Japan, you MUST complete your registration with payment to this conference. Then, please contact the secretatiat with your registration ID. You will be given an application form for the invitation letter which you should fill in and submit to the secretariat. After you submit the form, you will receive the invitation letter by international mail service in 1-2 weeks. The procedure is subject to change according to the Japanese Government's policy
Deadline for Application
March 24, 2023 (JST/UTC+0900)